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5 simple rules for hosting a zero waste meetup

Written by

Polly Barks

Hosting a zero waste meetup really isn’t that hard!

I often have people message me rather enviously on Instagram, saying “I’m so jealous you have other zero waste people to hang out with! I wish there were zero waste meetups near me!”

I get it! Online community is great. However, having a local group can be even more vital to the success of your zero waste journey.

But there seems to be a misconception that a mid-sized city in Indiana (of all places) had a vibrant zero waste community I just inserted myself into.

Not so.

I started a Facebook group. I harassed people relentlessly on Instagram. I hustled my ass off getting people to a zero waste meetup and workshop.

It’s not easy to be the push – in fact, I’d avoid it entirely if I could – but if you can get the first zero waste meetup started, you can start to build a group bigger than yourself.

Why you need to host the first zero waste meetup

Outside of major cities most places don’t have a dedicated, active zero waste group. That’s not to say there aren’t people interested, it’s just that no one has taken the initiative to bring a community to life. If you’re like me, you probably don’t want to be that person.

Unfortunately, you probably need to be.

Because the truth is, as an individual you’re kind of useless. (Sorry, sorry – you’re great.) Band together and you’ve got much more power to influence change in your specific community.

The good news is creating an intentional community of like-minded folks shouldn’t be a one-person task. I love this passage from Lamanda Joy’s Start a Community Food Garden about leadership and organizing:

It is important to understand the difference between leadership and organizing… Leaders create visions that people want to follow; and while that vision may require management and nuturing over time, it is a top-down scenario. Leaders are required to articulate their vision to move people in a specific direction.

Organizing, however, harnesses the power of consensus to create a shared vision and shared direction. The organizer’s job isn’t to push people toward his or her personal dream, but to foster a collective goal, to help build community around that goal, and to inspire people to take on responsibility through action…

Truth be told, your organization may need a little bit of both approaches.

So while your local zero waste community may be a dictatorship at the start, don’t worry. Eventually you’ll find a great group of folks who will be more than willing to share the load.

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Until then, here’s how to plan and execute your very first zero waste meetup.

1. Psych yourself up – just do it

As I mentioned above, there’s probably a good chance no formal zero waste group exists in your community. This makes it hard to gauge interest, but you’ve got to start somewhere.

There’s no perfect time, perfect place, or perfect group of people waiting for you.

Once you decide to pull the trigger, make sure you rope in at least one person you already know to commit to attending the first meetup.

Whether it’s a friend, family member, or interested co-worker, lock in at least one other person. It’ll make you accountable – and give you a group of three, even if only one other person shows up!

2. Find a good spot

Probably the most important bit of the whole event: where to host it. Coffee shops make sense when you consider my criteria:

  • was locally owned
  • wouldn’t mind a group of people hanging around for an hour or so
  • didn’t cost to host an event
  • showed some interest/inclination toward zero waste

Other spots you might consider: the public library, co-working spaces, eco-friendly businesses, or even a local park or garden if they weather’s nice.

Once you get a larger, more dedicated group of people showing up, then you can move on to more intricate meetups.

Workshops, guest speakers, and events with some kind of buy-in are all next level ideas when you get there. More on that later.

5 simple rules for hosting a zero waste meetup - -

3. Create a general theme

Just deeming an event “a meetup” leaves the option open for a lot of awkward interactions; the event will be entirely dependent on how naturally sociable everyone is.

With a theme, there’s an immediate topic available. (But to my last point: don’t get too elaborate in the beginning. A simple topic is more than enough!) At least then if no conversation flows naturally, you’ll have a starting point. Once you get chatting, you’ll have no problem keeping it going!

4. Promote the event

There are a few simple ways you should consider getting the word out about your event.

All of these are free ideas because, especially at the beginning, free advertising is more than enough.

I’m not a big Facebook fan, but I use it pretty heavily here. Everyone from your high school enemy to your grandma has a profile and you can get location-specific.

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Also reach out to local newspapers, television stations, and any group that has a community calendar where you can list events!

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5. Don’t put too much pressure on the event.

While I’m terrible at doing this, it’s important to manage your expectations. If it’s your first time hosting an event, get excited about each and every person who came by to join!

Sure, there might not have been 200 people, but those four people who showed up sure were excited to be there!

If nothing else, putting together an event gets the ball rolling on a zero waste network in your area.

Just knowing there are a few people like you (especially in areas without a strong presence of the eco-minded) is a huge motivation factor!

Plus, after an initial meetup or two, consider holding a zero waste workshop – providing an item or skill to take away is a huge draw for people, whether they’re zero waste or not.

In the end, my best advice would be to just keep trying. Even if you only get two or three committed people, you can no longer say you’re going it alone.

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